How do I add a signature to Outlook?

1) Generate your signature above and click Copy HTML. 2) Open Outlook and go to Settings > Mail > Compose and reply. 3) Scroll to the Signature section. 4) Paste the HTML into the signature editor. 5) Save.

Does Outlook support HTML signatures?

Yes. Outlook on the web and Outlook desktop both support HTML formatting in signatures. The inline-styles HTML generated here is designed for maximum compatibility.

Will my signature look the same in Outlook desktop?

Outlook desktop renders HTML signatures using Word's rendering engine, which can differ from the web. The Classic and Modern layouts work best in Outlook desktop.

Can I have multiple signatures in Outlook?

Yes. Outlook lets you create multiple signatures and assign different ones to new messages, replies and forwards.

Business Tools

Outlook signature generator

Create a professional email signature and install it in Outlook in seconds. Copy the HTML, paste it into Outlook Settings and save.

Personal info

Full nameJob titleDepartmentCompany

Profile photo

Photo URL

Contact info

EmailPhoneWebsiteAddress

Social & booking link

LinkedIn URLX (Twitter)InstagramBooking link

Design

Theme color

Layout

Live preview

This is how your signature will look in email clients

Your Name

Copies rich HTML — paste directly into Gmail, Outlook, or Apple Mail

This creates a visual email signature block. It does not provide identity verification, audit trails, certificate-based signing, or legal e-signature workflow.

How to add your signature

Gmail

Click the Copy signature to clipboard button above
Go to Gmail Settings → See all settings
Scroll to Signature and click Create new
Paste (Ctrl+V / Cmd+V) into the signature editor

Outlook (web)

Click Copy signature to clipboard
Go to Settings → Mail → Compose and reply
Paste into the signature box

Apple Mail

Click Copy signature to clipboard
Go to Mail → Settings → Signatures
Create a new signature and paste

How to install your signature in Outlook

1Generate your signature above and click Copy HTML.
2Open Outlook and go to Settings (gear icon).
3Navigate to Mail > Compose and reply.
4Paste the HTML into the Signature editor.
5Click Save.

Frequently asked questions

How do I add a signature to Outlook?: 1) Generate your signature above and click Copy HTML. 2) Open Outlook and go to Settings > Mail > Compose and reply. 3) Scroll to the Signature section. 4) Paste the HTML into the signature editor. 5) Save.
Does Outlook support HTML signatures?: Yes. Outlook on the web and Outlook desktop both support HTML formatting in signatures. The inline-styles HTML generated here is designed for maximum compatibility.
Will my signature look the same in Outlook desktop?: Outlook desktop renders HTML signatures using Word's rendering engine, which can differ from the web. The Classic and Modern layouts work best in Outlook desktop.
Can I have multiple signatures in Outlook?: Yes. Outlook lets you create multiple signatures and assign different ones to new messages, replies and forwards.